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Optimizing a Professional Space for Executive Meetings & Team Collaboration

Boardrooms are, unarguably, one of the most important spaces for many companies. It’s the room where vital stakeholder and executive meetings take place, and potential clients develop trust and confidence in your team and product or service. 

As flexible work models have become the norm, many boardrooms are performing double duty, adding another room where remote video conferencing and team meetings occur. This functionality requires an integrated setup, creating an uncluttered and professional environment no matter the task at hand.

Let’s explore some of the latest boardroom AV technology that can turn your boardroom into a versatile space, ideal for client, executive, and virtual team meetings.

GIVE YOUR ENTIRE STAFF A VOICE WITH RELIABLE, HIGH-QUALITY VIDEO CONFERENCING, AUDIO RECORDING, AND MORE!

Commercial AV can improve your Frisco, TX, business operation by enhancing communication and streamlining your workflow. There are many components of commercial audio-video solutions, and DeVance Electronic Lifestyle can help you find the ones that will work best for you.

Upgrading your existing business AV, or installing brand-new ones, can be intimidating, but it's necessary as more businesses embrace remote work. Keep reading to learn about which AV solutions permit your staff to give input and collaborate, regardless of where they live and work!

Prepare Your Setup for Success with Top-Notch AV & More!

When your Plano, TX company runs on consistent communications, you need a conference room design and setup that promotes efficiency and productivity for every meeting! So what does yours currently look like – and what components does it entail?

 
A professional conference room upgrade will benefit everyone on your team and provide the perfect collaborative space for any meeting, brainstorming session, or important presentation for both your employees and clients. Learn how our team at DeVance Electronic Lifestyle can bring this space to life for your entire company – read on below for more!

Meet, Collab, & Share with Zero Hassle

A hybrid workforce is becoming increasingly common among companies attempting to bridge the gap between employees in the office and those working remotely. Sometimes, communicating effectively with everyone can be a challenge. Still, even with teams in different locations, the proper audio-video setup can maintain and improve communications for everyday operations.

Upgrade your boardroom AV for the best user experience for everyone involved. When you can communicate and collab with your whole Dallas, TX team without any delay or trouble, you’ll find overall morale and productivity at an all-time high as well.

Want to find out more about bringing this upgrade to your commercial setup today? Keep reading on below for more.

Create a Collaborative & Efficient Work Environment

You never want your Dallas, TX company’s daily work environment to become a hectic place for your employees. Proper communication is essential for your business to run smoothly from morning to evening! Commercial AV can make this streamlined setup possible.

A Crestron system provides and maintains an efficient and productive workspace. From video conferencing to room scheduling, Crestron has your offices covered. Keep reading to learn more about this brand’s benefits for your company!

Make the Most of Every Meeting & Presentation!

An unorganized or scattered meeting with glitching technologies can leave everyone in the room or on the other side of the screen feeling lost or impatient. You deserve the highest quality when it comes to your video conferencing systems and commercial solutions in your Dallas, TX, company’s boardrooms.

And with top-notch conference room technology from Crestron, you never have to worry about frozen screens, garbled audio, or failing technologies again. Keep reading below to find out more about Crestron Flex and what it can bring to your upcoming meetings.

Elevate Your Luxury Car Club & More with Our Team on Your Side

How your customers and patrons feel inside your business or space directly ties to whether they’ll return and continue using your amenities. As a business owner, are you looking to give your space a major transformation? For an installation that makes a lasting impact, you’ll need to work with a professional audio video company like DeVance Electronic Lifestyle in the Dallas, TX area and beyond.

In this blog, we’ll highlight how we elevated and fitted a luxury car club with the best, most-trusted commercial AV and automated solutions. Check out how our installations and inter-connected smart components can make for a streamlined business upgrade. Read on below for more!

SOUND MASKING SYSTEMS HELP IMPROVE PRODUCTIVITY, PROTECT PRIVACY, AND INCREASE EMPLOYEE WELL-BEING.

The modern workspace, with its open floor plan, is a dynamic and engaging environment. Built to foster impromptu meetings and connections, it can be a highly advantageous configuration. Teams collaborate better, discuss issues more often, and solve complex problems more readily.

Innovative firms value this high-energy atmosphere to generate new ideas and encourage “cross-pollination” between teams. While the lack of walls, cubicles, and traditional offices makes for a more energetic working environment, it does come with some downsides.

Those productive conversations for a team can often become a distraction or annoyance to those around them. In some cases, such as in medical or legal offices, serious privacy issues arise. Easily installed sound masking systems improve focus, productivity, and privacy in your Dallas, TX, commercial space.

Crestron Mercury Simplifies Every Conference Room Meeting

Communicating with everyone in your Dallas, TX company – including those in-office and working remotely – can be a bit complicated. No matter if you’re hosting a huge presentation or providing training in an important meeting, ensuring that your employees get the information they need is a top priority for you. 

That’s why commercial AV for your conference room setups is a must. And our team at DeVance Electronic Lifestyle highly recommends a Crestron Mercury system. In this blog, we’ll dive into how it can benefit your business today.

Want to find out more? Keep reading on below.

If you had mentioned smart boardroom AV systems or HD video conferencing just a couple of decades ago, people would have seen the prospect as too futuristic to ever happen. Collaborating with stakeholders across the globe? Communicating with remote teams thousands of miles from your Dallas, TX, office?

Now, however, these notions feel commonplace, as modern offices demand the best AV tools and an ever-faster internet connection to piece all the components together. As we head into the new decade, don’t neglect to update your boardroom to suit your video-conferencing needs. Keep reading to see why it’s so vital to your profitability, employee satisfaction and more.

SEE ALSO: Reduce Your Office Energy Costs by Switching to Smart Climate Control

The Future of Meetings

Automation and enhanced AV solutions speed up those once-daunting tasks, urging business owners to take more risks and optimize every meeting.

Meetings are no longer location-dependent, meaning owners can reduce expenses needed to fly contacts into their physical office. Similarly, you no longer must search for employees within 50 miles of the Dallas area: Find top talent from virtually anywhere. Not to mention, your in-house employees gain some flexibility to work from home if a need arises.

We’ve all been into that Dallas conference room that was less than impressive. Most of them shared some standard features: you could walk in and instantly notice the fluorescent light and antiquated furniture that heralded a bygone era of corporate life.

AV enthusiasts would notice deeper conference room design issues as soon as someone started using the room. We’ll reveal some pain points that signal an office that you can leave in the 2010s and some quick fixes that will make your Texas office future-ready. Keep reading!

SEE ALSO: Conference Room AV Upgrades You Will Want for Your Business

Clunky Speakers

Minimalism might not be everyone’s style, but if you see floor speakers everywhere, with no audio gear in the speakers or walls, we usually take it as a sign that your office is outdated. Speakers littering the floor indicate that you might not be achieving the surround-sound quality necessary to fully participate in video conference calls, for one thing. Also, audio clutter doesn’t look as attractive or professional and takes up too much real estate in smaller rooms.

Wires Galore

Similar to our gripe with multiple floor speakers, visible wiring everywhere diminishes an otherwise sophisticated, modern office aesthetic. We can streamline all your A/V components into a rack that we conceal somewhere like a closet. No more tripping over cables on your way to the screen or trying to figure where to plug in a cable to start using audio or video.

If you’ve been in the business world for a while, we’re sure you’ve experienced the wonders of video conferencing firsthand. Remote employees depend on it for a connection to in-office teams, and clients and prospects rely on webcams when doing business with you.

Are you using the platform and technology that fulfills your attendees’ various needs? In this article, we’ll explore some key differentiators between two of the most popular systems, Microsoft Teams and Zoom. Plus, we’ll show you how you can take full advantage of Crestron Flex – the next generation of boardroom technology products from the business automation leader. Curious to see what we might recommend for you? Read on to which one you need to start using in your Dallas, TX, office.

SEE ALSO: 3 Commercial Audio-Video Trends That Hospitality Business Owners Should Know

Microsoft Teams

If you’re a devout Microsoft user, we think you’ll enjoy the flawless integration with programs like Outlook that will let you find and share emails and group chats in lightning speed. You can start a discussion, via chat or video, right from the Teams platform, or host a meeting that takes only seconds to create. Users enjoy the platform’s intelligence, which allows them to find resources -- from transcriptions of recorded texts to relevant, searchable chats and files -- to bring to any discussion.

Microsoft Teams is free to download, with partial functionality and no commitments. For a more robust experience, Teams is available as part of Office 365 Business Premium for $12.50 per user, per month, or Office 365 Enterprise E3 for $20 per user, per month, which unlocks the full range of features.

We’re pretty sure you can recall some conference room blunders that you’ve witnessed, or maybe even something that happened to you. Maybe you fumbled with the AV controls well into your presentation time or asked your client to repeat the words you missed during a particularly high-stakes meeting. Of course, the common scenarios we talk about in this blog are uncomfortable, providing adequate reasons to fix the culprit. We only wished that the problem ended there.

In a business setting, too many communication breakdowns, AV issues or scheduling problems don’t just mar your reputation: They could also cause you to lose out on valuable business partnerships. We’ll talk today about how thorough conference room design mitigates a host of mishaps, so keep reading!

SEE ALSO: 3 Ways Interactive Whiteboards Boost Employee Engagement

You Feel Extra Pre-Presentation Frustration

Many of us have endured an anxious moment right before a presentation. Coupled with the expected nerves, perhaps you didn’t get enough time to prepare, which compounds your stress.

The pressure increases if you don’t know your way around the AV equipment. Imagine you’re already late and fumbling with switches just to turn your screen on and finally start speaking. Instead, you could press one button from your Crestron control pad and let automation organize your meeting for you. We can’t arrange a perfect PowerPoint, but we can set the scene for your presentation success.

Whether you’re building a new home or renovating, we’re sure you’ve seen the deluge of DIY products that keep popping up everywhere. Maybe you’ve investigated some of these big-box products yourself and weighed the pros and cons of going it alone versus enlisting expert help. We suggest leaving those packaged “solutions” on the shelf.

Instead, we at DeVance Electronic Lifestyle highly recommend a pro smart home automation installation for several reasons, three of which we’ll cover today. Curious to see why? We’ll reveal more in this article.

SEE ALSO: Interior Design Trends for the Smart Home

Everything’s Customized

Before we start your installation project, we sit down with you and discuss any individual preferences you might have. That conversation feels open ended and leads us to dozens of possibilities informing everything from your design preferences to your family’s control needs.

Some people may describe their company’s conference room technology as “practically stuck in the stone ages.” That’s a problem. Even if your system isn’t that old, commercial audio/video technologies have come a long way in recent years, and an outdated system could negatively impact your Dallas, Texas business. Fortunately, there are many new and innovative technologies available for businesses that make using conference room AV easy and effective. Below, we’ve covered the three main ways that a commercial AV upgrade can add value to your business.

Save Time
How much time do your employees waste fumbling around with the conference AV system, trying to set up a presentation or connect to a teleconference? If it’s more than a few minutes, there’s definitely room for improvement. Modern commercial AV systems are designed to be user-friendly and simple to start, so your employees know exactly what to do with minimal training and no guesswork.

Commercial automation integrates all the audio and video components within your boardroom into one simple control system. Want to lower the screen, turn on the projector, dim the lights, and turn on the speakers? That can all happen with one press of a touchscreen. There’s really no comparison when it comes to time savings for conference room automation vs. manual operation methods.

Increase Reliability
There are few things more frustrating than getting ready to start a presentation with an important prospect only to have your AV equipment fail you at the last minute. In today’s fast-paced and demanding business environment, you need a commercial audio/video system that will always offer crisp, clear audio and video. The streamlined approach to operating your commercial automation system ensures that you’ll never accidentally exit out of a video conference or struggle with finding the right controller to adjust the audio. The result is a conference room system that functions exactly as it should, every time you need it.

Improve Image
What does your conference room technology say about your company? If you want it to say that you are cutting edge and innovative, commercial automation is the way to go. An outdated and inefficient AV system can be off-putting to potential clients, while an AV system that has your presentation instantly start at the push of a button can impress those clients and assure them that your company has a good handle on things.

Did you know that more than half of people identify as visual learners? Those people, likely many of your staff members, want to see and interact with pictures when they process important company information.

Are your presentations speaking to them? At DeVance Electronic Lifestyle, we recommend giving people tools that facilitate open, impactful communication. Engage your staff and empower them to participate with conference room equipment. If you want to combine the perks of visual tools with hands-on application, there’s no better place to start than interactive whiteboards. Keep reading to see why we find these devices beneficial for engaging employees and building stronger teams right from your Irving, TX, conference room.

SEE ALSO: Conference Room AV Upgrades You’ll Want for Your Business

Work the Room

As a manager or business owner, we’re sure you’re familiar with this scenario: You’re presenting and trying to get everyone engaged, but instead you see blank stares around the conference room. Spare yourself this embarrassment by breaking the ice with interactive whiteboards that ensure feedback from even the most reluctant or introverted employees.