When you’re planning a conference room and considering all the commercial audio video details, you’ll likely first think about the most noticeable elements you need -- like your display and speaker technology.

In our many years of experience installing automated boardrooms, we have found that often, the smaller, less flashy components make or break the meetings. Keep reading to better understand what we mean, and which three factors you should no longer ignore!

SEE ALSO: Boost Sales and Work Harder With Digital Signage

Room Scheduling Software

Many hiccups can arise during a meeting scheduling process. It’s not uncommon, for example, for someone to set up a video conference but forgets to send the link to your calendar. A software glitch can allow a room to get double-booked.

Designating a place and time for a simple meeting should never be painstaking. Crestron’s Fusion room scheduling software connects everyone in your office to an easy-to-use scheduling platform. Employees can see which rooms are available on touch screens throughout the office, and press a few buttons to book a meeting, set a space and invite attendees. For your convenience, Fusion syncs with standard email tools, like Outlook and Google.

 

Acoustic Treatments

Maybe you have a meeting room adjacent to a busy passageway in your office, or perhaps an echoey space keeps people from staying fully engaged in your presentation. Every time you think you’ve “hooked” a key prospect, you hear a distracting laugh across the hall and lose everyone’s attention.

Did you know that your acoustic panels can amplify your wall design while minimizing noise? Choose one that doubles as wall art with fun geometric shapes or colors that complement your overall design scheme.

A Network Strong Enough for Video Conferencing

Chances are, you have at least one key contact based somewhere other than your home office, and they’ll need to be looped into some of your most important meetings.  Though you can reach anyone, anywhere with a video conference system, you’ll notice many connection issues if your bandwidth can’t keep up: Make sure you have enough wireless access points throughout the office to bring in participants without interference, lags or freezing.

Motorized Shades

Imagine trying to concentrate on an insightful presentation but being distracted by the glaring light on the screen. Motorized shades, such as Lutron’s Caseta shades, will help mitigate this disaster. Plus, if you use window treatments that integrate with the rest of your commercial automation, you can set a “presentation” scene with just one click, and your shades will lower even before the meeting begins.

Call Us Today!
Ready to experience fewer technology hiccups during your meetings? If you’re hoping to attract prospects and engage clients and employees, call DeVance Electronic Lifestyle at (214) 389-4985 or visit our website to schedule a free, no-hassle consultation. You can also click on the chat box in your browser to speak with a customer service associate.